Payroll
Payroll for small businesses in Florida
We run your payroll, calculate the withholdings, file the quarterly reports, and issue W-2s and 1099s at year end. You approve the hours; we carry the rest.
From $120
a month, monthly payroll
W-2 and 1099
at year end
Weekly or biweekly
whatever cycle you use
The payroll mistake that costs the most
Paying someone as a contractor when they are really an employee is the most common mistake and the most expensive. If you set their schedule, tell them how to do the work, and provide the tools, then for the IRS and for the state that person is an employee, whatever anyone signed. Reclassification arrives with back taxes, interest, and penalties, and in Florida it usually brings a workers comp problem with it.
The other front is the calendar. Payroll is not just paying: it is depositing withholdings on time, filing the federal 941 each quarter and Florida’s RT-6 reemployment tax, and closing the year with W-2s and 1099s before January 31. Each of those steps carries its own penalty if it slips.
When we run your payroll, those deposits and filings go out without you having to remember. And because we also keep your books and your taxes, the payroll expense lands correctly in your accounting and your return, with nothing to reconcile at year end.
W-2 employee or 1099 contractor
The classification is not chosen by whoever pays: it is determined by the facts of the working relationship.
| Point of comparison | Employee (W-2) | Contractor (1099) |
|---|---|---|
| Who controls the work | You: schedule, method, supervision. | The contractor decides how and when. |
| Tools and equipment | Provided by the company. | Provided by the contractor. |
| Withholding | The company withholds and deposits taxes. | No withholding; they pay their own estimates. |
| Workers comp | Generally required. | Needs their own policy or exemption. |
| Year-end document | W-2 before January 31. | 1099-NEC before January 31. |
If you are unsure how someone on your team is classified, review it before an audit does. At the consultation we evaluate it case by case.
How the process works with us
Step 1
We review your team
How many people, how you pay them today, and how they should be classified. That sets the price.
Free consultation
Step 2
Employer registration
We open your payroll accounts with the IRS and the state of Florida and load your team.
First week
Step 3
We run each cycle
You approve the hours and we calculate, pay, and deposit the withholdings on time.
Weekly or biweekly
Step 4
Filings and year end
We file the quarterly reports and issue W-2s and 1099s before January 31.
Quarterly and annually
What we need to start
With this we register the payroll and run the first cycle.
Your payroll calendar
Every obligation with its date, filed by us.
- Payroll run
- Weekly or biweekly
- Payroll tax deposit
- At your assigned frequency
- Federal Form 941
- Each quarter
- RT-6 reemployment tax
- Each quarter
- W-2 and 1099-NEC
- Before January 31
- Annual Form 940
- January
“I was paying my guys in cash and had no idea what risk I was taking. They formalized my payroll and now the filings go out on their own.”
Testimonial published with the client’s consent. Results vary by case.
Frequently asked questions about payroll in Florida
When do I have to register as an employer in Florida?+–
Before you pay your first employee. You need the EIN and active payroll accounts with the IRS and the Florida Department of Revenue for reemployment tax. Paying before registering creates penalties for unfiled reports.
Can I pay my team on 1099 and skip payroll?+–
Only if they truly are independent contractors: they decide how and when they work, provide their own tools, and serve other clients. If you set their schedule and method, they are employees. Reclassification brings back taxes, interest, penalties, and workers comp problems.
Which payroll filings are required and when?+–
The federal 941 and Florida’s RT-6 reemployment tax each quarter, the annual 940 in January, and W-2s and 1099-NECs before January 31. Withholding deposits follow the frequency the IRS assigns you.
I am the sole owner of my S Corp. Do I need to be on payroll?+–
Yes. If you elect S Corp treatment, the IRS expects the owner working in the business to take a reasonable salary through payroll, with its withholdings, before taking distributions. It is one of the most audited points.
Does payroll include workers comp?+–
They are separate things and we coordinate them. Payroll calculates and files; workers comp is a separate insurance policy, required in most cases and especially strict in construction. We help you with both.
I already ran payroll this year on my own. Can you take over?+–
Yes. We load what you have already paid this year, check that the deposits and filings are current, correct whatever is missing, and continue from the next cycle.
Payroll for companies in Florida and across the country
We meet clients in person in Brandon and work remotely wherever you are. State obligations change depending on where your employees are, and we review that with you.
- Brandon
- Tampa
- Riverview
- Valrico
- Plant City
- Seffner
- Wesley Chapel
- Orlando
- Rest of the US remotely
Along with payroll
Let’s formalize your payroll
Tell us how many people you have and how you pay them today. We will tell you what is missing, what the risk is, and what it costs to do it right.